NAUDL Privacy Statement
The National Association for Urban Debate Leagues (NAUDL) is committed to protecting your privacy and providing debate opportunities to every debater who would like to participate. This Statement of Privacy applies to NAUDL and governs data collection and usage. By using NAUDL’s Web site, you consent to the data practices described in this statement. This Statement of Privacy describes: what data NAUDL collects, who utilizes this data, how it is protected and how to contact NAUDL with questions.
As the national leader of the urban debate movement, NAUDL works with its partner leagues to provide debate programming to urban middle and high school students. Each Urban Debate League is an independent organization, governed by its own board and is solely responsible for its own affairs. Each league is a separate legal entity responsible for its own finances, compliance with local and national laws, as well as programming, personnel, and policy decisions. Each Urban Debate League has the sole authority to create and manage its own staff.
This site is provided by NAUDL. NAUDL is committed to complying fully with the Children’s Online Privacy Protection Act of 1998. NAUDL does not intend to collect personal information from children under the age of 13. NAUDL’s information collection practices are described below. While NAUDL encourages debaters under 13 to visit its site and learn more about available programs, NAUDL recommends, however, that parents approve and closely supervise the activity of their children at this and all other online sites. NAUDL urges children to check with their parents before entering information on any Web site and NAUDL urges parents to discuss with their children restrictions regarding the online release of personal information to anyone they don’t know.
Collection of your Personal Information
From time to time, NAUDL may ask you for personal information, such as your e-mail address, name, date of birth, credit card number, home address and telephone number. From time to tome NAUDL may also ask you for demographic information, which is not unique to you, such as your ZIP code, age, gender, preferences, and employers. When NAUDL collects personal information it will disclose to you the information it is collecting, make it clear how information will be used, and give you a choice as to whether you will provide the information. You are not required to disclose any information to NAUDL in order to access Web site services.
When you use this Web site, NAUDL also automatically collects information about your computer hardware and software. This information can include your IP address, browser type, domain names, access times and referring Web site addresses. NAUDL uses this information for the operation of the web service, to maintain quality of the service, and to provide general statistics regarding use of NAUDL’s Web site.
Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through NAUDL public message boards, this information may be collected and used by others. Note: NAUDL does not read any of your private online communications.
NAUDL encourages you to review the privacy statements of Web sites you choose to link to from NAUDL so that you can understand how those Web sites collect, use and share your information. NAUDL is not responsible for the privacy statements or other content on Web sites outside of NAUDL and NAUDL family of Web sites.
Use of your Personal Information
NAUDL collects and uses your personal information to expand debate opportunities in Urban Debate Leagues.
NAUDL collects and uses personally identifiable information concerning donors for the following reasons:
- to provide a requested service like registering for an event or subscribing to an email list
- to establish a relationship and to communicate with donors;
- to understand who our donors are and how NAUDL may improve our services to meet their preferences and expectations;
- to process a donation, for example, to process a credit card transaction;
- to issue and deliver a donation tax receipt;
- to distribute a designated donation to another registered charity;
- to recognize contributions;
- to respond to requests for information
NAUDL collects and uses personally identifiable information concerning debaters, Urban Debate Leagues and/or volunteers for the following reasons:
- to measure urban debate program effectiveness;
- to recruit volunteers and manage alumni networks;
- to inform friends and supporters of urban debate about NAUDL activities;
- to provide programming opportunities for debaters such as the Urban Debate National Championship;
- to document the educational achievements of debaters and debate alumni
- to understand the debater population and how NAUDL may improve its services to meet their preferences and expectations
NAUDL may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. Personal data provided to the NAUDL may be combined with data gathered from other sources. NAUDL does not use or disclose sensitive personal information, such as race, gender, or high school graduation unless it is aggregated and anonymized.
Sharing information with local leagues
To assist with Urban Debate League evaluation and development, NAUDL may share information provided by a user with its affiliated Urban Debate Leagues. Local league registration forms and other data may be hosted on NAUDL Web site or other service providers contracted by NAUDL. Registration and other data provided to NAUDL will be available to local leagues in databases maintained by NAUDL.
Sharing information with third parties
NAUDL does not sell, rent or lease its debater, volunteer or donor lists to third parties unless otherwise specified in this statement. NAUDL may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. NAUDL prohibits third parties from using your personal information except to provide these services to NAUDL, and they are required to maintain the confidentiality of your information.
Sharing information as required by law
NAUDL will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on NAUDL or the site; (b) protect and defend the rights or property of NAUDL; and, (c) act under exigent circumstances to protect the personal safety of users of NAUDL’s Web site, or the public.
NAUDL Web site uses “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. The Web site assigns you a unique cookie, and it can only be read by a web server in the domain that issued the cookie to you.
You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of NAUDL services or Web sites you visit.
Security of your Personal Information
NAUDL utilizes a Salesforce.com relational database to store information related to debaters and alumni. Salesforce.com utilizes some of the most advanced technology for Internet security available today. When User access the Salesforce site using industry-standard Secure Socket Layer (SSL) technology, your information is protected using both server authentication and data encryption, ensuring that your data is safe, secure, and available only to registered Users.
Salesforce.com provides each league and the NAUDL with a unique user name and password that must be entered each time a User logs on. A league only has access to information about debaters and alumni who competed in that league. While NAUDL has access to all debater records it only creates reports and outputs in an aggregated and anonymized form. NAUDL may access individual records to assist leagues with information management request. NAUDL does not store personal information in written form, such as print outs. NAUDL does not email personally identifiable information.
Salesforce.com issues a session “cookie” only to record encrypted authentication information for the duration of a specific session. The session “cookie” does not include either the username or password of the user. Salesforce.com does not use “cookies” to store other confidential user and session information, but instead implements more advanced security methods based on dynamic data and encoded session IDs.
In addition, Salesforce.com is hosted in a secure server environment that uses a firewall and other advanced technology to prevent interference or access from outside intruders.
NAUDL utilizes Bloomerang.com to store and organize information related to donors. Bloomerang.com is committed to ensuring that information is secure. In order to prevent unauthorized access or disclosure Bloomerang.com has put in place suitable physical, electronic and managerial procedures to safeguard and secure the information NAUDL collects online. Access to this database is limited to NAUDL staff members using unique user name and password combinations.
NAUDL selects technology partners for their commitment to maintaining the security of information stored on their servers. NAUDL protects transmission of personal information (such as credit card numbers or dates of birth) to other Web sites by using encryption methods such as the Secure Socket Layer (SSL) protocol. While NAUDL takes a number of precautions to safeguard personal information, no data transfer over the internet can be completely secure so users should transmit data at their own risk.
Changes to this Statement
NAUDL will occasionally update this Statement of Privacy to reflect organization and user feedback. NAUDL encourages you to periodically review this Statement to be informed of how NAUDL is protecting your information.
NAUDL welcomes your comments regarding this Statement of Privacy. If you believe that NAUDL has not adhered to this Statement, please contact NAUDL at firstname.lastname@example.org. NAUDL will use commercially reasonable efforts to promptly determine and remedy the problem.
Statement last updated on September 17, 2014.